Questions agencies ask

Vextron is AI-assisted recruitment software for UK recruitment and staffing agencies. It holds candidates and clients, vacancies and the hiring pipeline, permanent, contract and temp placements, and the shift rota and timesheets, in one system.

Recruitment and staffing agencies from a single desk upwards: permanent desks, contract desks, temp desks, and mixed agencies running more than one. It comes with ready-made set-ups for eleven sectors, from healthcare and social care to logistics, construction, driving and education, which each agency uses as they are or changes to suit.

Yes. Permanent desks work the pipeline from candidate to job, interview, offer and placement, with the fee on the placement. Contract desks record each placement with its rates, how the contractor is paid and their IR35 status. Temp desks work the shift rota, bookings and timesheets. Every desk works from the same candidates and clients.

Yes. Temps Hub shows the shift rota one, two or four weeks at a time, so you can see what your clients will need before the week arrives.

Yes. Right-to-work and sector documents are checked before a booking can be confirmed. A compliance dashboard shows who is missing a document and whose right-to-work expires soon.

In your agency’s own branded portal, which they reach from a link rather than a password they have to remember.

No. Clients can approve timesheets from an email, without an account or a password, or in their client portal if they prefer.

Yes. CVs are turned into candidate records one at a time, or a whole folder at once.

Yes. Vacancies are published to the job boards your agency subscribes to, and applications come back into Vextron tagged with the board they came from. Adverts close automatically when the job is filled.

Yes. The interview goes into the recruiter’s own calendar, and the candidate and the client each confirm from a link in an email.

The candidate, the client, the dates and the commercial terms: the fee for a permanent hire, or the pay and charge rates for a contract or temp assignment. For contractors it also records how they are paid (PAYE, umbrella or limited company), their IR35 status and the umbrella company if there is one. The terms are frozen when the placement is made, so later changes never rewrite history.

Company data is enriched automatically. Where a finding disagrees with something a recruiter has already entered, it waits for a person to accept or dismiss it, so nobody’s work is overwritten.

No. Agents either suggest, or act with a person’s approval; fully autonomous operation is not offered. No candidate is rejected by an AI score without a person reviewing it, and outreach Flynn drafts waits for someone to send it.

No. An agent learns only from its own agency. Nothing an agent learns in one agency reaches another.

Yes. In the AI Command Center your agency sets what each agent may do and what needs approval, along with its tone and any wording it must never use. An action an agent wants to take can be held for approval, with the full action shown before anything happens.

Yes. The support assistant has a non-human name and says it is an AI assistant in its first line.

Yes. Each recruiter connects their own Google Workspace or Microsoft 365 mailbox and calendar. Email syncs both ways within seconds, is matched to the right candidate, contact or company, and goes out from the recruiter’s own mailbox.

Yes. Make and log calls from the CRM: click to call from any record, see who is ringing before you answer, and keep the recording, transcript and summary on the record. Texts and WhatsApp messages go from your agency’s own numbers and are logged in the same way.

Yes. Your agency connects its own account with each provider and deals with that provider directly. Vextron connects to it on your behalf.

Yes. Candidates, companies, contacts, jobs, placements, activities and documents can be imported. Vextron then finds people and companies entered twice, and a person decides how to merge them.

Yes. An agency can export its data as CSV at any time from its own settings, without asking permission.

UK-hosted in London; each agency’s data is isolated at the database level.

Yes. Every area of Vextron is switched on or off per role and per person, so it fits how your agency is organised. Someone can even be given one settings area without becoming an administrator.

It goes to a recycle bin rather than vanishing, so it can be restored.