Recruit
Every candidate’s right-to-work and sector documents sit on their record and are checked against your own rules, whether they are heading for a permanent role, a contract or a shift. On a temp desk, a booking can’t be confirmed until the checks pass. One screen shows who is missing what, while there is still time to put it right.
The problem
Someone types every candidate’s registration form and documents into the system, then someone else checks it.
How Vextron fixes it
Candidates complete your forms and upload their documents in the portal. It lands on their record and in compliance, Flynn checks it against your rules, and your team signs it off on the compliance dashboard.
What you gain
Your team checks instead of types, and candidates are ready to work sooner.
The problem
A missing right-to-work document comes to light after the worker has already done the shift.
How Vextron fixes it
Right-to-work and sector documents, and any hard rule your agency sets, are checked before a booking can be confirmed. A hard failure blocks it.
What you gain
Problems are caught at the one moment they can still be prevented, not found afterwards.
The problem
Not every gap should stop a booking, but nobody can say later why one went ahead.
How Vextron fixes it
A soft flag warns rather than blocks, and needs evidence before anyone can override it.
What you gain
The desk keeps moving on the small things, and every exception comes with its reason.
The problem
A document runs out, and nobody notices until someone is about to start.
How Vextron fixes it
Warnings go out before a document expires, and the dashboard shows who is missing a document and whose right-to-work expires next month.
What you gain
There is still time to get the new document in, so candidates stay ready to place or book.
The problem
Every sector needs different documents, and the list lives in someone’s head.
How Vextron fixes it
Rule sets say which documents and states each sector needs, and what happens when one is missing or expires, including blocking a booking.
What you gain
The check happens every time, not only when somebody remembers to make it.
The problem
Documents arrive by email and get saved to a folder, and the candidate record never shows it.
How Vextron fixes it
The documents and declarations a sector needs are collected through a smart form, read into the record, and e-signed where needed.
What you gain
The candidate’s documents are on their record from the start, ready for their first placement or booking.
no data entry, just verification
Candidates fill in your forms and upload their documents in the portal. It flows straight onto their record and into compliance, where Flynn checks it against your rules and readies it for review. Your team watches progress on the compliance dashboard and signs off, instead of typing it all in.
Built in the forms designer, in your words and your brand.
Right to work, plus what the vertical needs, such as a DBS for schools.
Every answer and document lands on the candidate. Nobody re-types it.
Documents checked against your rules on the compliance dashboard, ready for review.
Your team verifies and approves. Nobody is turned away by a machine.
Shifts, availability, timesheets and messages, in the same place.
Sample data
The booking gate
On a temp desk, every check runs at the moment of booking, against your own rules. Pick someone for the shift: a missing document stops the booking before the shift instead of turning up after it.
Teaching assistant
Primary school, School trust · Thu · 08:30 to 15:30
Education rule set needs
Choose who to book
Checks at the moment of booking
No one picked yetWaiting for a booking
Pick a candidate to run the checks.
rule → gate
Your agency’s rule sets decide which documents and states are required, and what happens when one is missing. Every candidate’s status follows the rules, and a temp booking is checked against them before it can be confirmed, so a rule is a gate rather than a note on a file.
missing → renewed
The compliance dashboard shows where your agency stands on its document checks, for permanent, contract and temp candidates alike, with a quick-view panel for each person.
Placeholder: the video and real early-adopter stories are on their way.
See compliance checks in two minutes
A short walk through the checks: a rule set for a sector, the dashboard, and a booking stopped by a missing document.
A rule set saying which documents a sector needsThe compliance dashboard, with who is missing whatA booking blocked by a missing right-to-work document
The full list, for when you want the detail.
A hard failure, such as a missing right-to-work document, blocks the booking. A soft flag warns and needs evidence before it can be overridden.
Yes. Your agency sets rule sets that say which documents and states are required, and what happens when one is missing or expires.
Yes. Warnings go out before a document expires, and the dashboard shows whose right-to-work expires next month.
Yes. Right-to-work, references and other documents sit on every candidate’s record, your rule sets are checked against them, and the dashboard shows who is missing what. The extra check at the moment of booking is for temp shifts.
Eleven sector set-ups come ready to use, each with its compliance rules, forms and more: healthcare, logistics, hospitality, construction, finance, technology, legal, social care, industrial, driving and education. Pick the ones you need and use them as they are, or change them to match your own rules.
see it for yourself
A demo built around the desks you run. Vextron is in early access.