Work smarter
Each consultant connects their own mailbox and calendar once. Email syncs both ways within seconds and is matched to the right record, and interviews stay in step with their real calendar.
The problem
Emails live in Outlook, the candidate lives in the CRM, and someone has to copy one into the other.
How Vextron fixes it
Mail syncs both ways within seconds, and every message is matched to the candidate, contact or company it belongs to, without anyone logging it.
What you gain
Consultants spend their time on candidates and clients, not on filing, and the whole history is there when a colleague picks up.
The problem
A new candidate is added, and months of earlier emails with them are nowhere to be seen.
How Vextron fixes it
When a new record is created, older emails with that person are matched to it as well.
What you gain
Nobody walks into a call without knowing what was said before.
The problem
Emails sent from the system arrive from an address the candidate has never seen, and never show in your Sent folder.
How Vextron fixes it
Email goes out as the consultant, from their own mailbox. It lands in their Sent folder and carries their own domain’s reputation rather than a platform sender’s.
What you gain
Candidates and clients see a name they know, and your consultants’ sent mail stays complete.
The problem
An interview is booked in the CRM, but not in the calendar on your phone, and the two never agree.
How Vextron fixes it
Interviews and meetings booked in Vextron appear in the consultant’s real calendar, and the other way round, matched rather than duplicated.
What you gain
The diary is right wherever the consultant looks, so interviews are not lost between two calendars.
The problem
A template goes out with a blank where the name should be, and it looks careless.
How Vextron fixes it
An email with an unfilled merge field is refused and held in a blocked queue with the reason, instead of going out addressed to “Dear {{first_name}}”.
What you gain
Your agency never looks careless in front of a candidate or a client.
every email filed for you
Mail from each consultant’s own inbox lands on the candidate, contact, company or job it belongs to. Interviews stay in step with their real calendar. Nobody logs a thing.
An animated example: new emails arrive in a consultant’s inbox and are filed onto the matching candidate, client contact, company and job records, and an interview appears in both the Vextron calendar and the consultant’s own calendar.
Send from your own mailbox
From Ben A., your own mailbox · Template: Interview confirmation
Hi {{first_name}}, your interview with {{company}} is on {{day}} at {{time}}. Ask for {{contact}} at reception.
inbox → record
Each consultant’s real inbox sits inside Vextron, with folders and drafts, and every message is matched to the record it belongs to.
draft → sent
Messages go out as the consultant, from their own mailbox, using your agency’s templates and signatures.
booked → confirmed
Interviews and meetings stay in step with each consultant’s Google or Microsoft calendar. Confirmations go out, and candidates and clients reply from a link.
Mail from a client about a live role is already attached to that company and that job. Nothing needs filing.
The consultant replies from inside Vextron. It goes from their own mailbox and lands in their Sent folder.
A new candidate record is created, and earlier emails with that person are matched to it automatically.
The interview goes into the consultant’s real calendar. The candidate and the client confirm from a link in an email.
A template email with an empty name field is held in the blocked queue with the reason, rather than sent.
Placeholder: the video and real early-adopter stories are on their way.
See email and calendar in two minutes
A short walk through a consultant’s inbox inside Vextron: mail already filed, a reply from the record, and an interview booked into the real calendar.
Email synced both ways and matched to recordsSent from the consultant’s own mailboxInterviews in step with their real calendar
A consultant connects their own Gmail or Outlook mailbox and calendar from their personal settings. From then on mail syncs both ways within seconds, and each message is matched to the candidate, contact or company it belongs to. The inbox inside Vextron has folders and drafts, and a reminder banner links straight to drafts a consultant still owes.
Interviews booked in Vextron go into the consultant’s real calendar. The candidate and the client confirm from a link in an email, with no account, and moving or cancelling the interview moves or cancels the event and the emails that go with it.
Placeholder: longer write-up for search engines (about 400 to 600 words) to come.
Yes. Each recruiter connects their own Google Workspace or Microsoft 365 mailbox and calendar. Email syncs both ways within seconds, is matched to the right candidate, contact or company, and goes out from the recruiter’s own mailbox.
No. Each consultant connects their own mailbox and calendar, once, from their personal settings.
When a new record is created, older emails with that person are matched to it too.
Disconnecting deletes the synced data.
see it for yourself
A demo built around the desks you run. Vextron is in early access.