See Temps Hub in two minutes
A short walk through a temp desk’s morning: the rota, an open shift filled, and a call-off covered.
The rota in one, two or four-week viewsOffers that move on by themselvesChecks and rates done before the booking
Recruit
Fill more shifts, with less chasing
Offers move to the next candidate on their own, even overnight. Rates work themselves out, and documents are checked before anyone is booked. Your desk spends the day filling shifts, not chasing them.
What it fixes on a temp desk
The problem
An offer is turned down, and the shift sits empty while you ring round for the next person.
How Vextron fixes it
Offers move on by themselves
When an offer is declined or runs out of time, it passes to the next candidate automatically, overnight included.
What you gain
More shifts filled, including the ones offered after the desk has gone home. Every filled shift is a fee earned.
The problem
A worker drops out of tonight’s shift, and the afternoon goes on finding cover.
How Vextron fixes it
Cover in one action
One action reopens the shift and offers it to the next matching candidates.
What you gain
The shift is still covered and the fee still earned, without losing the afternoon.
The problem
A missing right-to-work document comes to light after the worker has already done the shift.
How Vextron fixes it
Checked before anyone is booked
Right-to-work and sector documents, and any hard rule your agency sets, are checked before a booking can be confirmed. A hard failure blocks it.
What you gain
Problems are caught while they are still easy to put right, before the shift is worked, not after.
The problem
Pay and charge rates worked out by hand for every shift, nights and weekends included. One slip and the margin is gone.
How Vextron fixes it
Rates that work themselves out
Rates come from your rate scheme, the job-title rate and any client override, and are fixed onto the booking.
What you gain
No margin lost to a rate keyed in wrong, and a later rate change never rewrites a past booking.
The problem
Next week’s demand only becomes clear when the week arrives, so the desk is always catching up.
How Vextron fixes it
Demand weeks ahead
See the rota one, two or four weeks at a time, with what every client needs and what is already filled.
What you gain
Line workers up early, so more shifts are filled before the week begins.
scroll through the day
A day on the temp desk
The desk, its workers and its clients, all moving in one system. Watch the rota as the day goes on.
07:30The rota, already moving
Per client and per day: what is needed and what is filled. Overnight, offers that were declined or ran out passed to the next candidate on their own, and a client added a Thursday.
08:00Filling the gaps
For an open shift, the side panel lists available, compliant candidates ranked by fit, with an availability hint on every row. Offers go out in a click.
08:20Checked, then booked
An offer is accepted. Before the booking is allowed, documents and your agency’s own rules are checked, and the rates work themselves out and are fixed onto the booking. A missing right-to-work document blocks it.
11:00A call-off
A worker drops out of tonight’s night shift. One action reopens it and offers it to the next matching candidates, and the shift is covered again.
16:00Next week, already in view
Switch to the two or four-week view to see what every client needs next week and beyond, and line workers up before the week starts.
See it, and hear it from agencies like yours
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need → filled
Know what next week needs, this week
View the rota one, two or four weeks at a time, so the desk sees what every client needs and what is already filled, well before the shifts arrive.
- One, two or four-week views, plus a calendar view and jump to any date
- Multi-week rotation cycles, set once
- Shift types with their own times and rates
- Live updates as the rota changes
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offer → booked
Stop ringing round for every shift
The side panel ranks candidates by fit, with an availability hint on every row, and moves them from candidates to offers to placements.
- Offers pass to the next candidate when declined or expired
- Stale offers expire on their own
- A job is marked filled when its seats are taken
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rate → frozen
Every booking at the right rate
Pay and charge rates come from the rate scheme, job-title rates and any client override, and are frozen onto the booking so later changes never rewrite history.
- Rate schemes set by the agency, in settings
- Client-specific rates and shift types
- Compliance checked before the booking is confirmed
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Everything that’s included
The full list, for when you want the detail.
Temps HubThe shift rota: one, two or four weeks of temp jobs at a glance, with a side panel for finding, offering and booking workers.11 ›
- Rota in one, two or four-week views
- Shift types with their own times and rates
- Multi-week rotation cycles
- Shift offers to matching candidates
- Offer cascade to the next candidate
- Pay and charge rate resolved automatically
- Compliance checked before a booking is confirmed
- Booking confirmations
- Fit score with an availability hint
- Live rota updates
- Gaps in the rota found
Temps Hub SetupThe temp desk's operating rules: shift types, rate schemes, job-title rates, offer expiry and matching.5 ›
- Rate schemes
- Job-title rates
- Client rate overrides
- Offer expiry
- Candidate matching rules
Temp staffing in detail
Shift types such as Full Day, AM, PM, Night and Evening, or any the agency defines, carry their own default times and their own rates, so a night or weekend uplift is a property of the shift rather than arithmetic a recruiter does each time. Rate schemes set what clients are charged and what temps are paid, with job-title rates and per-client overrides on top.
Offer expiry decides how long a shift offer waits before it moves to the next candidate, and the agency’s matching settings decide who is surfaced and in what order.
Each sector you place in comes with its own ready-made set-up. See a shift run in your sector.
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Questions about temp staffing
Can shifts repeat over several weeks?
Yes. Multi-week rotations are set up as a cycle rather than entered week by week.
What happens when a worker declines a shift?
The offer passes to the next candidate automatically. Offers that are not answered in time expire, and the agency decides how long an offer waits.
Are compliance checks made before a booking?
Yes. Right-to-work and sector documents, and any hard rule the agency sets, are checked when the booking is confirmed, and a hard failure blocks it.
Which sectors is it set up for?
Healthcare, logistics, hospitality, construction, finance, technology, legal, social care, industrial, driving and education each have a ready-made set-up, with the compliance rules and forms to match. Agencies use them as they come, or adjust them to how they work.
More in Recruit
- CRM and ATSCandidates, clients, jobs, the pipeline and placements
- TimesheetsConfirmed by the worker, approved by the client
- ComplianceDocuments checked against your rules, for every desk
- PortalsBranded spaces for candidates, contractors and clients
- Candidate portalOnboarding, shifts, timesheets and messages
- Client portalWorkforce, requests and approvals
see it for yourself
Give us 30 minutes. We’ll show you a better week.
A demo built around the desks you run. Vextron is in early access.
- Your desks, your way of working
- Flynn finding candidates in your sort of database
- How your data, team and clients come across