Run the agency
Your rate schemes, job-title rates, client overrides and shift types work out the pay and charge rate for every booking, then fix them onto the placement. Perm fees and contract day rates sit on the placement too, with the margin in plain view.
rates, worked out at booking
Pick a client, a role and a shift. The pay and charge rates resolve through your own layers, the margin shows between them, and one click freezes them onto the placement.
New placement · rates
Client
Role
Shift type
Every layer is set by your agency in settings. Nobody keys a rate at booking.
Pay rate
£16.30
per hour
Charge rate
£22.20
per hour
Margin
£5.90
27% of charge
Frozen onto placements
Contract project managerEngineering firm · 6 months · day rate
Engagement type
The engagement type, the day rate and the IR35 status are all held on the placement.
Margin
£100 / day
Placement
Fee basis, % of first-year salary
Fee on the placement
£8,100
The problem
Nights and weekends are worked out by hand on every shift, and one wrong sum takes the margin with it.
How Vextron fixes it
Shift types such as Night or Weekend carry their own times and their own rates, so the uplift comes with the shift, not with a recruiter’s arithmetic.
What you gain
Unsocial hours are charged correctly every time, so the premium you agreed is the premium you bill.
The problem
Every client has a slightly different rate card, kept in a spreadsheet only one person understands.
How Vextron fixes it
Rate schemes set what clients are charged and what workers are paid, with job-title rates and per-client overrides on top.
What you gain
Anyone on the desk can book any client at the right rate, not just the person who remembers the deal.
The problem
A rate review lands, and last month’s bookings no longer match what was invoiced.
How Vextron fixes it
Rates are worked out at booking and a snapshot is fixed onto the placement, so a later change never rewrites history.
What you gain
What was booked and what was billed always agree, and a rate change only touches the bookings after it.
The problem
You only find out a placement was thin on margin when the month’s figures come in.
How Vextron fixes it
Pay rate, charge rate and the margin between them sit on every placement, with the true cost of the placement beside them.
What you gain
A thin margin shows up while the deal can still be changed, not after the month has closed.
The problem
Perm fees, contract day rates and temp shifts are tracked in three different places.
How Vextron fixes it
A perm placement carries its fee, a contract its day rate and engagement type, and a temp booking its pay and charge rates.
What you gain
One place to see what every desk has earned, whichever way it was earned.
scheme → shift
Build rate schemes in settings: what clients are charged and what workers are paid, with job-title rates and per-client overrides on top. Shift types add their own rates.
booking → frozen
When a shift is booked, the pay and charge rates are worked out from your layers and frozen onto the booking and the placement.
fee · day rate · shift
The placement holds the commercial terms of every engagement: the fee for a perm hire, the day or hourly rate for a contractor, and the pay and charge rates for a temp.
Placeholder: the video and real early-adopter stories are on their way.
See rates and margin in two minutes
A short walk through a rate scheme, a night shift booked at the right rate, and the margin on the placement it lands on.
A rate scheme with job-title rates and a client overrideA night shift priced by its shift typeThe rates frozen onto the placement
Rates are built in layers. The rate scheme sets what clients are charged and what temps are paid. Job-title rates and per-client overrides sit on top, and shift types such as Night or Weekend carry their own rates, so an uplift is a property of the shift rather than arithmetic a recruiter does each time. When a shift is booked, the right pay and charge rate is worked out from those layers.
The result is frozen onto the placement as a rate snapshot, so later rate changes never rewrite history. The placement also carries the fee for a perm hire, the day or hourly rate and engagement type for a contractor, and the true cost of the placement, so the margin, the charge rate minus the pay rate, is always in view.
Placeholder: longer write-up for search engines (about 400 to 600 words) to come.
No. Shift types carry their own rates, so the uplift comes with the shift when it is booked.
Nothing. Rates are frozen onto the booking and the placement when it is made, so a change only applies to bookings made after it.
Yes. Per-client overrides sit on top of the rate scheme and job-title rates, and a client’s own shift types and rates are held on its company record.
Yes. A perm placement carries its fee, and a contract carries its day or hourly rate, its engagement type and its IR35 status.
see it for yourself
A demo built around the desks you run. Vextron is in early access.