for healthcare and social care desks
Cover the night shift before the phone stops ringing
Care never closes. When a carer calls in sick at six, the home needs someone checked and on shift by eight. Vextron puts the right people in front of you, makes the checks before the booking, and leaves the choice with you.
What it fixes on a care desk
The problem
A carer rings in sick at six in the evening, and the home needs cover by eight. You start at the top of the list and work down.
How Vextron fixes it
The right carers, ranked
Open the night and Flynn lists who is free and has passed the checks, ranked by fit, with a note on when each one is free. You choose who gets the offer.
What you gain
The home gets someone who fits, before the day staff go home.
The problem
A worker’s document runs out between bookings, and nobody notices until they arrive for the shift.
How Vextron fixes it
Checked before every booking
The Healthcare and Social Care set-ups carry their own checks. A booking waits until they are done, and Flynn warns you days before a right-to-work document runs out.
What you gain
Nobody turns up unchecked, and nobody is sent home at the door.
The problem
Nights, weekends and long days each pay differently, and the rate is worked out by hand every time.
How Vextron fixes it
Rates that come with the shift
Night, weekend and your own shift types carry their own times and rates, with client-by-client rates on top. Pick the shift, and the rate comes with it.
What you gain
Every booking goes out on the right rate, so nobody argues about it later.
one shift, start to finish
A care home night, filled and checked
One sick call, one night to cover. Watch it go from Paul G.’s call to hours approved, or tap any step.
Care home · Night care assistantHarbour & Co · Temps Hub
Step 1 of 6
Sample dataRequest from Paul G. · Care home
“One of our night carers is off sick. Can you get someone in for eight?”
Added to the rota
One open night shift, with its own times and rates.
Flynn ranked who fits
- Kerry M.Top fitFree from 19:00 · worked here before
- Dana K.Free from 21:00
- Chris M.Free tonight
Ranked by fit. You choose who gets the offer.
Before any booking
Kerry M.’s checks
- Right to workComplete
- Social Care set-up checksComplete
- Documents in dateIn date
Ready to book
Anything missing, and the booking waits until it’s done.
Offer out
- Kerry M.Free from 19:00 · worked here beforeAccepted
An offer waits as long as you set, then moves to the next person.
Booked
- Booking confirmed
- Night rates from your rate scheme
- Confirmation sent to Kerry M.
Hours in
- Kerry M. confirms 20:00 to 08:00Booked: Tonight · 20:00 to 08:00Confirmed
- Paul G. approvedFrom the email, no login neededApproved
One sick call, covered by a checked carer, and the hours signed off by the home.
Flynn ranks and checks. You decide who gets the offer.
ready out of the box
What’s set up for healthcare and social care
Two set-ups cover this group, ready in the app’s Quick Add. Use them as they come, or change the checks, forms and documents to match your own rules and each home’s or trust’s requirements.
Temporary
Healthcare
- Compliance checks
- Forms
- Documents
[What the Healthcare set-up includes: checks, documents and forms. Details to come from David.]
Social Care
- Compliance checks
- Forms
- Documents
[What the Social Care set-up includes: checks, documents and forms. Details to come from David.]
Where to go next
Questions about healthcare and social care
Can we place in healthcare and social care from the same system?
Yes. Add both set-ups and each keeps its own checks and forms, side by side, on the same rota.
What happens if a carer’s checks are not complete?
The booking waits. It is confirmed only when the checks in that sector’s set-up are done.
Can night and weekend shifts carry their own rates?
Yes. Each shift type has its own times and rates, and you can set rates by job title and by client on top.
Will Flynn book carers on its own?
No. Flynn ranks who fits and flags problems early. You decide who gets the offer, and a booking is confirmed only when the worker accepts and the checks pass.
see it for yourself
Give us 30 minutes. We’ll show you a better week.
A demo built around the desks you run. Vextron is in early access.
- Your desks, your way of working
- Flynn finding candidates in your sort of database
- How your data, team and clients come across