for hospitality and events desks
Staff the banquet, not the group chat
A banqueting night needs a full team, confirmed days ahead, from a pool that changes every season. Vextron offers the shifts to the people who fit, shows who is in, and checks every booking first.
What it fixes on a hospitality desk
The problem
A banqueting night needs a dozen staff, and you are confirming them one message at a time.
How Vextron fixes it
The whole team, offered at once
Offer the shifts to the people who fit and see who has accepted, who has declined and who is yet to answer. An offer waits as long as you set, then moves on.
What you gain
The team is confirmed days ahead, and the events manager stops chasing you.
The problem
Your pool is big and always changing: students, seasonal staff and people with other jobs.
How Vextron fixes it
A changing pool, checked first
The Hospitality set-up carries its own checks, and a booking waits until they are done. Flynn warns you days before anyone’s right-to-work document runs out.
What you gain
You can grow the pool for the season without losing track of anyone.
The problem
The event runs late, the hours change, and the client queries the bill a week later.
How Vextron fixes it
Hours the client signed off
The worker confirms the hours they worked, and the client approves them from one email, no login needed.
What you gain
Fewer queries, because the client approved the hours themselves.
one shift, start to finish
A banqueting shift, filled and checked
One more pair of hands for Saturday’s banquet. Follow it from Paul G.’s email to the hours approved, or tap any step.
Hotel · Banqueting waiting staffHarbour & Co · Temps Hub
Step 1 of 6
Sample dataRequest from Paul G. · Hotel
“We’ve added 40 covers for Saturday. Can you send one more for the banquet team?”
Added to the rota
One open evening shift, with its own times and rates.
Flynn ranked who fits
- Dan R.Top fitFree Saturday · worked here before
- Chris M.Free Saturday
- Dana K.Free until 23:00
Ranked by fit. You choose who gets the offer.
Before any booking
Dan R.’s checks
- Right to workComplete
- Hospitality set-up checksComplete
- Documents in dateIn date
Ready to book
Anything missing, and the booking waits until it’s done.
Offer out
- Dan R.Asked for Sunday insteadDeclined
- Moved to the next person, already checked
- Chris M.Free SaturdayAccepted
An offer waits as long as you set, then moves to the next person.
Booked
- Booking confirmed
- Evening rates from your rate scheme
- Confirmation sent to Chris M.
Hours in
- Chris M. confirms 18:00 to 01:30Booked: Saturday · 18:00 to 01:00Confirmed
- Paul G. approvedFrom the email, no login neededApproved
A full banquet team, checked and booked, with the late finish approved by the hotel.
Flynn ranks and checks. You decide who gets the offer.
ready out of the box
What’s set up for hospitality
The Hospitality set-up is ready in the app’s Quick Add. Use it as it comes, or change the checks, forms and documents to fit how you work and what each venue asks for.
Temporary
Hospitality
- Compliance checks
- Forms
- Documents
[What the Hospitality set-up includes: checks, documents and forms. Details to come from David.]
Where to go next
Questions about hospitality
Can we offer an event’s shifts to several people at once?
Yes. Offer the shifts to the people who fit and watch the answers come in. Declined or unanswered offers move to the next person.
How does the client sign off event hours?
The worker confirms their hours, and the client approves them from an email. Clients who prefer a login can use their branded portal.
What if a worker’s checks are not complete?
The booking waits until the Hospitality set-up’s checks are done, so nobody is booked before they are ready.
see it for yourself
Give us 30 minutes. We’ll show you a better week.
A demo built around the desks you run. Vextron is in early access.
- Your desks, your way of working
- Flynn finding candidates in your sort of database
- How your data, team and clients come across