Run the agency
Almost everything in Vextron is yours to set: your brand, your records and pipeline stages, your forms and templates, the rules your desks run on, your automations, who reaches what and how Flynn behaves. Your own people change it in settings, with no customisation project.
record design, in settings
Try it. Add the fields your sector needs, call the stages what your team calls them and decide who sees which areas. The record changes as you go, with no customisation project.
Marta O.
Warehouse team leader · Leicester
Hiring pipeline for new jobs
Live job: Operations manager, permanentkeeps its stages: Applied, Screened, Interview…
The problem
The system came with someone else’s fields and stages, so the team works around it.
How Vextron fixes it
Choose which tabs appear on a record and in what order, the fields on each form, the header, the grid columns and the hiring pipeline stages.
What you gain
Screens that match how your agency works, so people fill them in rather than working around them.
The problem
Registration and vetting still run on paper, and someone types every form in again.
How Vextron fixes it
Build application, registration, vetting and compliance forms with conditional questions, file uploads and e-signatures. The answers go straight into the record. Use them in the candidate portal for onboarding, and the answers feed compliance as well as the record.
What you gain
Paper comes out of onboarding, and the retyping goes with it.
The problem
Every recruiter writes the same email their own way, and what reaches clients does not look like one agency.
How Vextron fixes it
Templates for emails, texts, WhatsApp messages, documents, CVs and screening questions, with one agency-wide email signature and disclaimer. Your logo, colours and typeface are set once and used by the portal, emails, CVs and PDFs.
What you gain
Everything that leaves the agency sounds and looks like your agency.
The problem
Changing how a desk runs means asking your software supplier, then waiting.
How Vextron fixes it
Shift types with their own times and rates, how long an offer waits, the checks each sector needs, and what goes out when a placement is confirmed are all settings your admins change.
What you gain
When the way you work changes, the system changes with it, without a wait.
The problem
Access comes in fixed tiers, so people either see too much or keep asking an admin.
How Vextron fixes it
Each role has a default set of areas, which you can change. Give one person an extra area, or take one away, settings sections included.
What you gain
People get what their job needs, without anyone being made an administrator to get it.
The problem
Change the pipeline, and candidates on live jobs get shuffled mid-process.
How Vextron fixes it
A job keeps the pipeline it was created with, so editing a pipeline template never reshuffles candidates on live jobs.
What you gain
Improve your process whenever you like, without disturbing the roles already in progress.
changed by you, in settings
Most systems ask you to work their way. Vextron works yours. Set your brand once, decide what goes out when a placement lands, write your temp desk’s own rules and hand one area to one person. Each change shows up where the work happens.
Settings · Harbour & CoSettings › Portal › Branding
Usually the portal, the emails and the CVs each look like a different company.
The setting
Brand colour
Typeface
Where it shows up
Portal
Hi Sam
Your profile is up to date
Open your shiftsTo: Tom H.
Interview confirmed
Thursday, 10:00
Harbour & Co
CV
Priya D.
Finance Manager
By Harbour & Co
Page 1
Placement confirmation
Candidates and clients see one agency, whatever they open.
Usually someone has to remember which email and which documents to send.
The setting
Send this email
With these documents
Where it shows up
To: Priya D.
Welcome aboard: you start on Monday
Congratulations on your new role as Finance Manager. Everything you need for Monday is attached.
It carries the brand you set, and every placement gets the same pack.
The right email and the right documents go out every time, set in one place.
Usually the night rate is mental arithmetic, and offers sit unanswered.
The setting
Shift type
Each type keeps its own default times and its own rate.
An offer waits before moving on
Where it shows up
Picker packer
Distribution centre
Times
Thu 08:00–16:00
Rate
Day rate
Set by the shift type, not worked out by hand.
If nobody answers, the offer moves on
Every shift carries the right times and rate, and no offer waits longer than you allow.
Usually it is admin rights for everything, or another request to whoever has them.
The setting
Everything else stays as her role has it.
Where it shows up
Templates is controlled by your admin
Ask them if you need it. No blank screen, no guessing.
Email templates
Hers to look after. She is still not an admin.
People get what their job needs, and nobody becomes an admin to get it.
Flynn is yours to set as well: its tone, how bold it may be and what waits for your approval.
Try the AI control roomsettings, area by area
63 things your agency decides for itself. Each lives in its own settings area, and any area can be handed to the person who should look after it.
Portal · Templates
Record Designer · Forms Designer · Tags & Skills · Lists
User Settings · Agency Settings
Automation · Workflows
Temps Hub Setup · Compliance Setup
Telephony · Portal · Search & Sourcing
KPIs & Targets · Achievements · Competitions & Gamify · Internal Reports
AI Command Center · GDPR · Import / Export
Placeholder: the video and real early-adopter stories are on their way.
See an agency make Vextron its own
A short walk through the settings an agency uses to shape its records, forms and access.
A record’s tabs, fields and pipeline stages arrangedA registration form that fills in the recordOne extra area given to one person
Record design decides which tabs appear on a record and in what order, the fields on each form, the header layout, the grid views and their columns, and the hiring pipeline stages. It is configuration the agency does itself, rather than a customisation project.
Every area of the product can be granted or withheld per role and per person, and settings areas work the same way. The result is that an agency shapes the product around its own structure, rather than choosing from fixed permission tiers.
The agency’s own rules live in settings too: what goes out when a placement or an interview is confirmed, the temp desk’s shift types, rates and offer timings, and the checks each sector needs. The brand is set once and used by the portal, the emails, the CVs and the PDFs.
Placeholder: longer write-up for search engines (about 400 to 600 words) to come.
Yes. The agency sets its own stages. A job keeps the pipeline it was created with, so a later change never reshuffles candidates on live jobs.
Yes. Settings areas can be given to individuals just like the main screens, so one person can own the email templates and nothing else.
No. Some kinds of template come from a shared library. Use the shared one, or copy it and edit your own version; your edits never touch anyone else’s.
They see a page that names the area and says their admin controls it, never a blank screen that looks like a fault.
No. Records, stages, forms, templates, rules, automations and access are all settings your own admins change. Workflows are built by dragging, not coding.
Yes. The temp desk has its own shift types, rates and offer rules, the checks are set per sector, and each role or person gets the areas their desk needs. Everyone still works on the same records.
see it for yourself
A demo built around the desks you run. Vextron is in early access.