candidate and contractor portal
A portal your workers won’t resent
Temps, contractors and candidates open your branded portal from a link. They onboard, pick up shifts, keep their availability and documents current, confirm their week and apply for permanent roles, without ringing the office.
Opened from a link · no password
One portal, everyone you place
- DKDanaNew tempOnboardingMy Profile
- SKSamTempAvailable ShiftsTimesheets
- ARAlexContractorMy AvailabilityTimesheets
- PDPriyaPerm candidatePermanent JobsMessages
Your brand on every screen, set once
A tour of the portal
Everything they need, on the phone in their pocket
From a new starter’s first day to their next permanent job, one portal in your brand. Choose a section to see the screen your temps, contractors and candidates see, and what it saves your team.
Welcome to Harbour & Co, Dana
A few steps and you’re ready to work
- Your details
- Emergency contact
- Work preferences
- Right to work
- DBS certificate
- Your agreement with Harbour & Co
Evening, Sam
Here’s your week with Harbour & Co
Next shift
Tomorrow · 22:00 to 06:00
Picker packer · Packing site
Needs doing
- Confirm last week’s hoursTimesheet
- Food hygiene certificate expires in 3 weeksUpload
- 2 open shifts match your availabilityView
My shifts
Booked with Harbour & Co this week
Today
22:00 to 06:00 · Picker packer
Packing site, Gate B
This site asks for a location stamp when you clock in. Only then, never in the background.
- Fri · 22:00 to 06:00Booked
- Sat · 22:00 to 06:00Booked
- Mon · 22:00 to 06:00Booked
Open shifts
For the days you said you’re free
Sun · 06:00 to 14:00
Warehouse operative · Food producer
Tue · 14:00 to 22:00
Loader · Retail distribution
AppliedWed · 22:00 to 06:00
Picker packer · Packing site
My availability
Your contract ends on 31 Oct
Week of 27 Oct
Week of 3 Nov
- On contract
- Available
- Not available
Changes here update the roles you’re offered straight away.
Timesheets
Week ending 12 Oct
From your booking- Mon1 day
- Tue1 day
- Wed Adjusted½ day
- Thu1 day
- Fri1 day
- Total4½ days
Adjust a dayI didn’t work this week
Week ending 5 Oct
- Submitted
- Approved
- Verified
- Paid
Sam K.
Picker packer · nights
My details
My documents
- Right to workChecked
- Photo IDChecked
- Food hygiene certificateExpires in 3 weeks. Upload the new one when you have it.
Ben at Harbour & Co
Your consultant
- Good news, Priya. Hotel group would like to meet you for the finance manager role.
- Would Tuesday at 10:00 work?
- Tuesday at 10 is perfect, thank you!
- Booked. The address and who you’ll meet are in your alerts.
Alerts
- Timesheet approved
Software firm approved week ending 5 Oct. - Paid
Week ending 28 Sep has been paid. - Your contract ends in 3 weeks
Set your availability and Harbour & Co can line up what’s next. - A new role matches you
Contract developer, 6 months, hybrid.
Finance manager
Hotel group · Milton Keynes
Applied · interview TueManagement accountant
Logistics firm · Daventry
Payroll lead
Food producer · Corby
Signed in from your link
No password to remember. Your link comes by email or text message.
New to Harbour & Co?
Ask for access and we’ll send you a link.
01 / 11 · Onboarding
Onboarding without the paper pack
- For the worker
- New starters register from a link, fill in your forms, upload their right-to-work and sector documents and sign your agreements, all on their phone, with a tracker showing what’s left.
- For your agency
- Answers land straight on the candidate record with nothing to retype, you can see what is still outstanding, and you mark them ready to work once the checks are done.
Shown here: Dana, a new temp for schools
02 / 11 · Home
What’s next, and what needs doing
- For the worker
- Their next shift and the few things that need them, on one screen, the moment they open the link.
- For your agency
- Fewer “where am I tomorrow?” calls, and small jobs done before anyone has to chase.
Shown here: Sam, a temp on nights
03 / 11 · My Shifts
Where to be, and when
- For the worker
- Every booked shift with the times, the role and the site. Where a client asks for it, a location stamp is taken at clock-in, and only then.
- For your agency
- People turn up at the right place at the right time, without a phone round the night before.
Shown here: Sam, a temp on nights
04 / 11 · Available Shifts
Pick up open shifts
- For the worker
- Open shifts they can do, matched to when they said they’re free, with one tap to apply.
- For your agency
- Gaps fill from people who have already put their hand up, so the desk rings round less.
Shown here: Sam, a temp on nights
05 / 11 · My Availability
Availability they keep themselves
- For the worker
- They mark when they can and can’t work, including when a contract ends, so the next role finds them.
- For your agency
- Matching works from availability the worker keeps current, not a guess from last month.
Shown here: Alex, a contractor
06 / 11 · Timesheets
Confirm the week, don’t key it in
- For the worker
- The week arrives filled in from the booking. Confirm it, adjust a day or say they didn’t work, then follow it all the way to Paid.
- For your agency
- Timesheets come in without the Friday chase, and fewer “has it been paid?” calls. Your charge rates and margin never reach the portal.
Shown here: Alex, a contractor
07 / 11 · My Profile
Documents kept in date, by them
- For the worker
- Their details and documents in one place, a nudge before something expires, and an upload from the phone.
- For your agency
- Documents stay current without the office chasing for them.
Shown here: Sam, a temp on nights
08 / 11 · Messages
One conversation with the agency
- For the worker
- Talk to their consultant inside the portal, with the whole conversation in one place.
- For your agency
- Questions arrive in one place, not scattered across texts, calls and emails.
Shown here: Priya, a permanent candidate
09 / 11 · Alerts
Told, never threatened
- For the worker
- Approvals, payments, a contract ending and new roles, explained in plain words.
- For your agency
- The system does the reminding, politely and on time, so your team doesn’t have to.
Shown here: Alex, a contractor
10 / 11 · Permanent jobs
Search and apply for permanent roles
- For the worker
- Search the agency’s current roles and apply for a permanent job from the same portal.
- For your agency
- Perm candidates apply without a phone call, and temps who want something permanent find it with you.
Shown here: Priya, a permanent candidate
11 / 11 · Getting in
A link, not a password
- For the worker
- They sign in from a link in an email or a message. New to you? They can ask for access themselves.
- For your agency
- No passwords to reset, and nobody waiting for the office to set them up.
Shown here: Morgan, new to the agency
one portal, two jobs
Onboard in the portal. Stay in touch in the same one.
New candidates fill in your forms and upload the documents your sector needs. It all lands on their record and in compliance, so your team verifies instead of typing. Once a person signs them off, the same portal becomes their everyday link to you.
- 01
Your forms
Built in the forms designer, in your words and your brand.
- 02
Your sector’s documents
Right to work, plus what the vertical needs, such as a DBS for schools.
- 03
Straight to the record
Every answer and document lands on the candidate. Nobody re-types it.
- 04
Flynn checks it
Documents checked against your rules on the compliance dashboard, ready for review.
- 05
A person signs off
Your team verifies and approves. Nobody is turned away by a machine.
- 06
Their everyday portal
Shifts, availability, timesheets and messages, in the same place.
Sample data
What it fixes for your workers and your desk
The problem
New starters are sent a pack of PDFs to print, sign and scan back, and the office retypes the lot.
How Vextron fixes it
Onboarding on their phone
They fill in your forms, upload their documents and sign your agreements in the portal. The answers go straight onto their record.
What you gain
New starters are ready sooner, and nobody spends the afternoon retyping forms.
The problem
Workers forget their password, so the office spends its time helping people get back in.
How Vextron fixes it
In from a link
Workers sign in from a link in an email or a message, with no password to remember.
What you gain
Fewer calls about getting in, and more workers who actually use the portal.
The problem
Filling a shift means ringing round people who may not even be free.
How Vextron fixes it
They pick up open shifts
Workers keep their own availability and apply for open shifts that fit it.
What you gain
Gaps fill from people who have already said yes, and the desk rings round less.
The problem
Friday goes on chasing timesheets, and Monday on “has it been paid?” calls.
How Vextron fixes it
Confirm, don’t key in
The week arrives filled in from the booking. Workers confirm it, adjust a day or file a nil return, then follow it to Paid.
What you gain
Hours come in on time, and workers stop ringing to ask where their money is.
The problem
Documents expire quietly, and someone in the office has to notice and chase.
How Vextron fixes it
Documents kept current by them
Workers are told before a document expires and upload the new one from their phone.
What you gain
Fewer last-minute gaps, and less of your team’s day spent chasing paperwork.
Everything in the portal
Every section your workers can use. You choose which ones they see.
Onboarding
Your smart forms, right-to-work and sector documents, agreements to sign, and a tracker of what’s left.
Home
What’s coming up and what needs doing, the moment they open the portal.
My Shifts
Every shift they are booked on, with the times, the role and the site.
Available Shifts
Open shifts they can apply for right now.
My Availability
When they can and can’t work, kept by them and used straight away in matching.
Timesheets
Confirm the week, adjust a day, file a nil return, and follow each one through to Paid.
My Profile
Their details and documents, kept current by them rather than chased by you.
Messages
One conversation with your agency, in the portal.
Alerts
Shift, timesheet and other updates, explained in plain words.
Permanent Jobs
Browse your permanent roles and apply from the portal.
Search Jobs
Search everything your agency currently has open.
Sign in from a link
A link in an email or a message, with no password to remember.
Request access
People can ask you for access themselves instead of waiting to be set up.
Your brand, your choice of sections
Your logo, colours and typeface, and you choose which sections workers see.
written into the product
Promises we make to your workers
Agencies compete for good workers. A portal they don’t resent helps you keep them, so it is built around four promises.
- 01
Recording their hours is never blocked
Whatever else is outstanding, a worker can always record what they worked.
- 02
No permission it doesn’t visibly use
Location is only ever an opt-in stamp at clock-in, where a client asks for it. Never tracking in the background.
- 03
It chases, informs and explains. It never threatens.
Reminders are polite and plain. Nobody is threatened with fees for filling something in late.
- 04
Your rates stay yours
Workers never see your charge rates or your margin. Those figures never reach the portal.
Questions about the candidate portal
How do workers get into the portal?
From a link in an email or a message, so there is no password to remember. People who are new to you can ask for access themselves.
Can new starters onboard through the portal?
Yes. They fill in your forms, upload their right-to-work and sector documents and sign your agreements, and the answers go straight onto their record.
Is it only for temps?
No. Temps book and confirm shifts, contractors keep their availability and timesheets, and permanent candidates search and apply for roles, all in the same portal.
Can workers see what we charge the client?
No. Charge rates and margin are taken out before anything reaches the portal.
See the other side
see it for yourself
Give us 30 minutes. We’ll show you a better week.
A demo built around the desks you run. Vextron is in early access.
- Your desks, your way of working
- Flynn finding candidates in your sort of database
- How your data, team and clients come across