Work smarter
Tell Vextron “when this happens, do that”, by dragging steps rather than writing code. Confirmations go out, the right people are told, and you can see exactly what ran and what did not.
set it running
Pick a ready-made workflow and watch it work on its own. Every run is counted, every step is logged, and pause really means stop.
When
Placement recorded
A placement is confirmed
Then
Send confirmation pack
Your template, with the documents
Wait
Wait 1 day
A delayed step
Then
Remind the candidate
Start time and site address
Tell
Tell the consultant
Your notification rule
When
Interview booked
In Vextron or your calendar
Then
Send confirmations
To the candidate and the client
Wait
Wait until the day before
A delayed step
Then
Send a reminder
Time, place, who to ask for
Tell
Raise a follow-up task
Ask both sides how it went
When
Document expires in 30 days
Right to work, licences, tickets
Then
Email the candidate
Ask for an up-to-date copy
Wait
Wait 7 days
A delayed step
Then
Remind the candidate
Only if nothing has arrived
Tell
Tell the compliance lead
Your notification rule
Execution log
Running. Time is sped up for the demo.
Sample data
The problem
A placement is confirmed, and someone has to remember which email to send, which documents to attach and who to send them to.
How Vextron fixes it
One placement confirmation rule decides which email template and which documents go out when a placement is confirmed, and to whom. It lives in one place, not in several that can disagree.
What you gain
Every new placement starts the same, professional way, and nobody spends the afternoon on paperwork.
The problem
Your process lives in people’s heads, so it changes with whoever is on the desk that day.
How Vextron fixes it
Workflows are built by dragging steps into place, with waits, delayed actions and stop conditions. Nobody needs to write code.
What you gain
The process runs the same way every time, whoever is on the desk, so fewer opportunities slip.
The problem
An automation quietly stops working, and you only find out when a client asks why they heard nothing.
How Vextron fixes it
Failed steps are retried, and the ones that run out of retries are reported. The automation dashboard shows what ran, what succeeded, what failed, what retried and what gave up.
What you gain
Problems are spotted and fixed before a candidate or client notices.
The problem
Someone edits a workflow while it is running, and people get messages that no longer make sense.
How Vextron fixes it
There is no paused state that picks up again in a workflow someone has since changed. Starting again is a fresh start.
What you gain
Candidates and clients never receive half of an old process stitched to a new one.
The problem
Either everyone is copied in on everything, or the one person who needed to know is not told.
How Vextron fixes it
Notification rules decide who hears about what. They are set by your agency, not fixed in the software.
What you gain
Less noise for the team, and fewer things missed because the right person was not told.
Placeholder: the video and real early-adopter stories are on their way.
See a workflow built in two minutes
A short walk through building a workflow by dragging, setting the confirmation pack for a placement, and checking what ran.
Workflows built by dragging, with waits and delaysThe confirmation pack set in one placeWhat ran, what failed and what retried
when → then
Say “when this happens, do that” by dragging steps into place. Each running workflow shows where it has got to.
placed → confirmed
Confirmations for placements and interviews, scheduled emails and follow-up tasks are set once in settings and then simply happen.
ran → checked
The automation dashboard and the execution log show whether your automations are working, so nothing fails quietly.
The automation settings hold workflows, scheduled emails, the execution log, notification rules, the placement and interview confirmation rules, how shortlist messages are routed, and background automations. A workflow records each running enrolment and where it has got to, so the agency can see who is in which process.
The placement confirmation rule is a single place that decides everything that goes out when a placement is confirmed: which email template, and which documents ride along with it.
Placeholder: longer write-up for search engines (about 400 to 600 words) to come.
No. Workflows are built by dragging steps into place, with waits, delayed actions and stop conditions, without writing code.
Pausing a workflow stops it. Nothing resumes into a workflow that has been edited since; starting again is a new enrolment.
Failed steps are retried, and any that run out of retries are reported. The automation dashboard shows what ran, what succeeded, what failed, what retried and what gave up.
Workflows follow the steps and rules your agency sets. You can also call one of Flynn’s agents in as a step, for example to score a candidate or draft a message, and it works within the limits you have set for it.
see it for yourself
A demo built around the desks you run. Vextron is in early access.