Run the agency
Vextron runs the core of your agency, and connects to the tools you already rely on: your mailboxes and calendars, your phones, your job boards, and the specialist products in the marketplace. Move to Vextron without changing everything else.
the marketplace
Vextron does the core of running an agency. Some tools do one job brilliantly, so keep them: the marketplace connects them to Vextron and the data flows both ways.
Live now
your accounts, connected
The tools your agency already pays for plug into one place, and what they carry lands on the right record. Pick a connection to see what it does.
What it does for you
Each recruiter connects their own mailbox and calendar. Mail and meetings stay in step both ways and land on the right candidate, contact or company, and replies go from the recruiter’s own mailbox.
You bring your own account
Each recruiter signs in with their own work account. Disconnect, and the synced data is deleted.
What it does for you
Make and log calls from the CRM. Click to call from any record and see who is ringing before you answer. The recording, transcript and summary stay on the record afterwards.
You bring your own account
Calls run through your own phone provider. Change provider later and your call settings stay as they are.
What it does for you
Send texts and WhatsApp messages from the agency’s own numbers. Each one is kept against the record, and replies come straight back into the conversation.
You bring your own account
Your agency’s own numbers and WhatsApp Business account, set up once for everybody.
What it does for you
Post vacancies to the boards you subscribe to. Applications come back into one place, tagged with the board they came from, and adverts close when the job is filled.
You bring your own account
Post under your own board subscriptions. Dstribute sends one advert out to many UK and European boards.
What it does for you
Send a mailshot to a list of candidates or contacts, using your agency’s own templates and signature.
You bring your own account
Mailshots go out through your own bulk email service, connected in settings.
What it does for you
Company data is enriched automatically. Where a finding disagrees with what a recruiter has already entered, it waits for a person to accept or dismiss it.
Your team’s work comes first
Outside data fills the gaps. It never quietly overwrites what somebody has typed.
What it does for you
A marketplace of partner tools that plug straight into Vextron, so you can add what your agency needs without a project.
Coming
We are building it now. Tell us the tools you would like to see in it.
The problem
Client emails sit in the inbox, the record sits in the CRM, and someone copies one into the other.
How Vextron fixes it
Each recruiter connects their own Google Workspace or Microsoft 365 mailbox. Mail syncs both ways and is matched to the right candidate, contact or company, and replies go from the recruiter’s own mailbox.
What you gain
Every conversation is on the record without anyone filing it, so nothing is lost when someone is off.
The problem
Interviews are booked in one calendar and noted in another, until the two disagree.
How Vextron fixes it
Each recruiter connects their own calendar. Interviews and meetings stay in step both ways, matched rather than duplicated.
What you gain
Fewer missed or doubled-up interviews, and one diary to work from.
The problem
Every call leaves a note to write up, and the texts are on someone’s own phone.
How Vextron fixes it
Make and log calls from the CRM, and send texts and WhatsApp messages from the agency’s own numbers. Each one is kept against the record, and replies come back into the conversation.
What you gain
No call notes to type up, and the history stays with the agency, not on a personal phone.
The problem
Adverts go up board by board, and applications arrive in different inboxes.
How Vextron fixes it
Post vacancies to the boards your agency subscribes to. Applications come back into one place, tagged with the board they came from.
What you gain
Every application in one funnel, and a clear view of which boards earn their place.
The problem
Changing your CRM usually means changing the specialist tools that hang off it too.
How Vextron fixes it
Payroll, checks, assessments, bulk email and more connect through the marketplace, so the tools your team knows keep working with Vextron.
What you gain
Move the core without starting the rest from scratch, and change specialist tools only when you choose to.
The problem
A new system can mean giving up the mailboxes, numbers and accounts you already have.
How Vextron fixes it
You connect your own account with each provider. Your agency stays responsible for that account and how it is set up, and Vextron connects to it on your behalf.
What you gain
Keep the mailboxes, numbers and board subscriptions you already have.
inbox → record
Each recruiter connects their own mailbox and calendar. Mail and meetings stay in step both ways and are matched to the people and companies they belong to.
call → record
Calls, texts and WhatsApp messages run from the CRM, on the agency’s own numbers, and land on the record afterwards.
advert → applicant
Vacancies go out to the boards your agency subscribes to, and applications come back into the Applicants funnel.
Placeholder: the video and real early-adopter stories are on their way.
See your accounts connected in two minutes
A short walk through a recruiter’s connected mailbox, a call logged from a record, and an advert that brings applications back.
A mailbox connected and matched to recordsA call made and logged from a recordAn advert posted and applications coming back
Every connection uses the agency’s own account with that provider. You connect your own account, your agency stays responsible for it and how it is set up, and Vextron connects to it on your behalf.
Email sync matches each message automatically to the candidate, contact or company it belongs to, and mail is sent from the recruiter’s own mailbox, so it lands in their Sent folder. Call policy is kept separate from the phone connection, so an agency that switches phone provider keeps its call settings unchanged.
Placeholder: longer write-up for search engines (about 400 to 600 words) to come.
Google Workspace and Microsoft 365. Each recruiter connects their own mailbox and calendar, and both stay in step in both directions.
Yes. You connect your own account with each provider and your agency stays responsible for it. Vextron connects to it on your behalf.
Vextron posts to the boards your agency subscribes to through its board connections, and brings applications back tagged with the board they came from. Book a demo to talk through the boards you use.
Disconnecting a mailbox deletes the synced data.
see it for yourself
A demo built around the desks you run. Vextron is in early access.