For finance and payroll

Nobody paid wrong. Nothing billed late.

Approved hours turn into pay and invoices with nothing re-keyed. Clean sheets clear in bulk, the few exceptions wait with their reason, and the runs go to the payroll and accounts systems you already use.

Book a demo See all of Vextron

What it fixes at the finance desk

The problem
Monday goes on opening every timesheet to find the handful that are wrong.
How Vextron fixes it
Only the exceptions need you
Clean sheets are approved together. The rest are listed with the actual reason beside each: a rate that doesn’t match the placement, a missing purchase order, an incomplete bank record.
What you gain
The pay run goes on time, and the one worker with a problem is paid right, not paid late.
The problem
Who still owes you is a question for the accountant, and a correction quietly changes last month’s figures.
How Vextron fixes it
Money in, and every correction on the record
Payments are recorded against their invoices, and aged debt is there to see without asking. A correction becomes a credit note linked to the original invoice, never an edit.
What you gain
You chase the right invoices first, and cash comes in sooner.
The problem
Rates are worked out by hand on the desk, and the slip only shows up when a worker is paid wrong.
How Vextron fixes it
Rates worked out, then fixed
Pay and charge rates come from your rate scheme, the job-title rate and any client override, and are fixed onto the booking when it is made.
What you gain
Fewer rates keyed in wrong, and a rate change never rewrites the past.
The problem
The terms of a placement live in a recruiter’s email, so finance has to ask.
How Vextron fixes it
The terms on the placement
Each placement records the fee or the pay and charge rates, how the worker is paid (PAYE, umbrella or limited company), their IR35 status, National Insurance and VAT treatment, and a reference. A perm fee goes on the invoice run from there.
What you gain
Finance invoices from the record, so the fee billed is the fee agreed.
The problem
The pay file and the month’s figures are rebuilt by hand, every time someone asks.
How Vextron fixes it
Runs exported, figures on a schedule
Pay runs and invoice runs leave as files your payroll and accounts systems take in, with control totals to check. Reports arrive by email on the day you choose, and a full CSV export is there any time.
What you gain
Your systems stay as they are, and nobody spends Friday on a spreadsheet.

month-end, from the finance seat

Close the month without the spreadsheet weekend

Five stops from the last week of the month to the accounts. Flynn warns you early, fees come from their placements, mistakes are reversed rather than rewritten, and the numbers come to you.

Month-end · OctoberFinance and payrollDone 0 of 5Sample data

Flynn spots the month heading short of target

Usually finance hears at the month-end meeting, when the invoices are already counted.

Flynn · spotted in this month’s numbers

October, against targetA week to go

Booked 71%Likely from offers out 12%Short 17%

This month’s placementsOffers out, and their stageYour monthly target

Money is out of reach of the AI. Flynn can point at the gap. It cannot change a rate, a pay line or an invoice.

Finance knows what the month will bill before it ends.Early warnings on Flynn Hub

Every perm fee goes on the invoice run, straight from its placement

Usually the fee is copied from a recruiter’s email into the accounts.

Priya D.Finance Manager · Housing association · placed by Jo M.£14,500On October’s run
Morgan L.Payroll manager · Logistics firm · placed by Aisha B.£11,200On October’s run
The fee comes from the placement, as agreed when it was made.

The fee billed is the fee agreed, with nothing retyped.How the invoice run works

A mistake found after export is reversed, not edited

Usually last month’s figures are quietly changed, and nobody can say what moved.

Week 3 pay batch · exportedLocked once downloaded. It stays exactly as it was sent.
Kerry M. was paid 2 hours shortThe 2 hours go out in a supplementary batch, linked to week 3.
Dan R.’s client was billed 2 hours too manyA credit note, linked to the original invoice.

Every figure traces back to where it started.Corrections that leave a trail

The month’s numbers reach finance on Monday at 8:00

Usually someone loses Friday afternoon to building the spreadsheet.

Month-end pack · to finance · Mondays at 8:00Scheduled

96%Booked against target22.4%Gross margin per placement31Placements this month

Margin measured the way your agency defines it. Export the report any time.

The figures come to you, measured your way.Every seat’s numbers on Reporting

The month goes to your accounts, and it is closed

Usually the payroll and accounts files are rebuilt by hand.

Pay batchesTo your payroll system · control totals matchReady
Invoice day-bookTo your accounts system · VAT per clientReady
Full CSV of your dataFrom settings, any timeReady

October closed. Nobody paid wrong, nothing billed late.

Your payroll and accounts systems stay as they are, fed clean files.Your data, out whenever you want it

Is switching worth it for your finance team?

Moving happens once. After that, the pay run is checked by exception and invoices go out with their purchase order attached, so the cash arrives sooner, week after week.

Weigh it up

All of Vextron, working for your desk

Every part works with every other. These are where finance and payroll feel the difference first.

Plus every other part of Vextron, on the same records

See it, and hear it from agencies like yours

Placeholder: the video and real early-adopter stories are on their way.

See the finance week in two minutes

Clean sheets cleared in bulk, three exceptions put right, then the pay run and the invoice run out to your own systems.

Exceptions listed with their reasonA pay run checked against its control totalsThe month’s report arriving on a Monday

Paying people right[An agency’s story: the problem, what changed, a short quote]

Billing on time[An agency’s story: the problem, what changed, a short quote]

Closing the month[An agency’s story: the problem, what changed, a short quote]

Finance teams and Vextron

Finance and payroll people are not recruiters. They run the money, and they are measured on nobody being paid wrong and nothing being billed late.

In Vextron the hours a client approves become the pay run and the invoice run, with the margin between them. The rates come from the agency’s rate scheme and are captured on each booking, and the placement holds the commercial terms, so finance works from the record rather than from a chain of emails.

Placeholder: longer write-up for search engines (about 400 to 600 words) to come.

Questions from finance and payroll

Can the AI change a rate, pay or an invoice?

No. Money is out of reach of the AI: no agent or automated step can touch pay, bills or invoices. Flynn can point things out, such as the month heading short of target, and a person decides what happens.

Do we have to change our payroll or accounts system?

No. Vextron prepares the pay run and the invoice run as files for the systems you already use. It does not run payroll itself.

Is there a finance role?

Not a fixed one. Your agency gives a finance or payroll person the areas they need, without the recruitment pipeline.

Can we measure margin our own way?

Yes. The agency defines its own measures, such as gross margin per placement, once, and uses them everywhere.

Can we take our data out?

Yes. A full CSV export is available from settings at any time, without asking anyone.

See all questions

Who else Vextron is for

see it for yourself

Give us 30 minutes. We’ll show you a better week.

A demo built around the desks you run. Vextron is in early access.

Your desks, your way of working
Flynn finding candidates in your sort of database
How your data, team and clients come across

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