client portal
A portal for clients who want one. An email for those who don’t.
Give clients a branded place to see who you’ve placed, check today’s workforce, request staff and approve timesheets. The clients who will never log in approve the same timesheets from an email.
Two ways to approve the same timesheet
Timesheet for approval: Sam K., 37.5 hours
Locked PDF attached
ApproveA tour of the portal
A place to look, for the clients who want one
Ten sections, all in your brand. Choose one to see the screen your client sees. On Timesheets, switch between approving in the portal and approving from an email with no login.
Morning, Paul
Logistics firm · what Harbour & Co is doing for you
Placed with you
- SKSam K.Picker packer, nightsTemp
- JTJordan T.Contract developer, 6 monthsContract
- MLMorgan L.Payroll manager, started 1 SepPermanent
- KMKerry M.Shift supervisor, daysTemp
Placements
- Sam K.Picker packerTempWeekly, nights
- Kerry M.Shift supervisorTempWeekly, days
- Jordan T.Contract developerContractEnds 31 Oct
- Morgan L.Payroll managerPermanentStarted 1 Sep
- Ben H.Operations managerPermanentStarts 3 Nov
Your workforce today
Temporary staff on site with you
Nights · 22:00 to 06:00
- Sam K. · Picker packerOn shift
- Dana K. · LoaderOn shift
Days · 06:00 to 14:00
- Kerry M. · Shift supervisorOn shift
- Dan R. · Forklift driverOn shift
Lates · 14:00 to 22:00
- Sana K. · Picker packerBooked
Need more for Saturday? Request staff
Request staff
Tell Harbour & Co what you need. No email needed.
Talent pool
Pre-vetted people Harbour & Co has offered you
- DRDan R.Forklift driver, daysPre-vettedFree this weekend
- LPLewis P.Shift supervisorPre-vettedFree from Monday
- CMChris M.Loader, nightsPre-vettedFree this weekend
- THTom H.Finance manager, permanentPre-vettedLooking for permanent
Timesheets to approve
Week ending 12 Oct
- Sam K.Picker packer · 37.5 hoursView
- Kerry M.Shift supervisor · 40.0 hoursView
- Jordan T.Contract developer · 4½ daysView
Each one was also emailed to you, in case you’d rather approve from there.
Your permanent roles
- Transport plannerShortlist ready: 3 candidates
- Operations manager2 interviews booked this weekInterviewing
- Finance assistantHarbour & Co is searchingSearching
- Could we have two more on Saturday, days?
- Yes. Dan R. and Lewis P. are booked for 06:00, both from your talent pool.
- You’ll see them in Workforce on Saturday morning.
- Perfect, thanks Ben.
Alerts
- 3 timesheets ready to approve
Week ending 12 Oct. Approve here or from your email. - Saturday is covered
Dan R. and Lewis P. are booked for 06:00. - New in your talent pool
Harbour & Co has offered you 2 more people. - A contract ends in 4 weeks
Jordan T.’s contract ends on 31 Oct.
Request access
Not set up yet? Ask Harbour & Co yourself.
View only
For people who should see, but not act.
- Sam K. · 37.5 hoursView only
- Kerry M. · 40.0 hoursView only
Approve and Request staff are not shown on a view-only account.
Timesheet for approval: Sam K., week ending 12 Oct
- Mon 7.5
- Tue 7.5
- Wed 7.5
- Thu 7.5
- Fri 7.5
Total 37.5 hours, confirmed by Sam.
Timesheet, Sam K. · PDF, locked
Away? Pass it to a colleague
Approve 37.5 hours for Sam K.?
Approved, with no login
01 / 10 · Dashboard
Everyone you’ve placed with them, at a glance
- For the client
- Who is working for them through your agency, and what needs their attention, on one page.
- For your agency
- Fewer “who have we got this week?” emails, and a client who can see what you do for them.
02 / 10 · Placements
Every placement, temp, contract or permanent
- For the client
- Temps, contractors and permanent hires in one list, with when each started or ends.
- For your agency
- The client sees your whole relationship with them, not just this week’s shifts.
03 / 10 · Workforce
Their temporary workforce, today
- For the client
- Who is on site and on which shift, without ringing anyone to ask.
- For your agency
- Fewer calls to check who has turned up and who is booked.
04 / 10 · Request staff
Ask for staff without writing an email
- For the client
- Raise a requirement in a minute: the role, how many, when and where.
- For your agency
- Requirements arrive complete and in one place, not buried in somebody’s inbox.
05 / 10 · Talent pool
Book from people you’ve already vetted
- For the client
- Browse the pre-vetted candidates you have offered them, and book the ones they want.
- For your agency
- Your best people get booked sooner, and the client books them through you.
06 / 10 · Timesheets
Approve in the portal, or from an email
- For the client
- Clients who like a portal see their timesheets waiting there and approve them in a click.Clients who never log in approve from the email: the hours laid out, a locked PDF, Approve, then confirm. No account, no password, no training.
- For your agency
- Approval never waits on a client setting up an account. If nobody acts, the system chases them, then a senior contact, so your consultants don’t chase by hand.
07 / 10 · Permanent jobs
Permanent roles, and a search across them
- For the client
- Their permanent vacancies with you, with shortlists to look at and interviews booked.
- For your agency
- Feedback on a shortlist is one click away for the client, so it comes back sooner.
08 / 10 · Messages
One conversation with the agency
- For the client
- A thread with their consultant, next to everything else they need.
- For your agency
- Conversations stay in one place, not in personal inboxes.
09 / 10 · Alerts
Told when something needs them
- For the client
- A nudge when there is something to approve, a booking is confirmed or a contract is coming to an end.
- For your agency
- Clients act on time without your team having to chase.
10 / 10 · Access
Ask for access, or just look
- For the client
- Anyone at the client can ask for access themselves. A view-only account suits someone who should see, but not act.
- For your agency
- Nobody waits for your team to set them up, and people who only need to look can’t approve by mistake.
What it fixes for your clients and your desk
The problem
Clients won’t adopt another login, so timesheet approvals stall and workers wait to be paid.
How Vextron fixes it
Approval from an email, or the portal
Clients approve from an email with no account and no password, or in their portal if they have one.
What you gain
Approval never waits on a client setting up an account, so pay isn’t held up.
The problem
Clients ring to ask who is on site today and who you have placed with them.
How Vextron fixes it
Their workforce, in one place
The portal shows everyone you have placed with them and their temporary workforce, shift by shift.
What you gain
Fewer calls to answer, and a client who can see what you do for them.
The problem
Requirements arrive by phone, text and email, often with half the details missing.
How Vextron fixes it
Request staff without an email
Clients raise a requirement in the portal: the role, how many, when and where.
What you gain
Requirements arrive complete and in one place, so you fill them faster.
The problem
Clients don’t know who you already have ready, so good people sit unused.
How Vextron fixes it
A talent pool they book from
Clients browse the pre-vetted candidates you have offered them and book the ones they want.
What you gain
Your best people get booked sooner, and the booking comes through you.
The problem
Someone at the client needs to see what’s happening, but shouldn’t be the one approving.
How Vextron fixes it
Request access and view-only accounts
People at the client can ask for access themselves, and a view-only account lets someone see without acting.
What you gain
Nobody waits for you to set them up, and nothing is approved by the wrong person by mistake.
Everything in the portal
Every section your clients can use. You choose which ones they see.
Dashboard
Who you have placed with them, and what needs their attention.
Placements
Every placement, temp, contract or permanent, in one list.
Workforce
Their current temporary workforce, shift by shift.
Request Staff
Raise a requirement without emailing anybody.
Talent Pool
Browse and book the pre-vetted candidates you have offered them.
Timesheets
Approve timesheets in the portal.
Approve from an email
The same approval, with nothing to sign in to.
Permanent Jobs
Their permanent roles with you, in one place.
Search
Search across the roles and people your agency is handling for them.
Messages
One conversation with your agency, in the portal.
Alerts
Shift, timesheet and other updates when something needs them.
Request access
Anyone at the client can ask you for access themselves.
View-only accounts
For people at the client who should see, but not act.
Your brand, your choice of sections
Your logo, colours and typeface, and you choose which sections clients see.
the client has a day job
Built for clients who are busy
Your client is a site supervisor, a hiring manager or a ward lead, and your agency is one item on their list. So nothing depends on them logging in.
They never have to log in
An email with the hours laid out and a locked PDF attached, an Approve button and a confirmation step. That’s it.
Away? Pass it on
A link in the email hands the approval to a colleague.
A PIN, if you want one
Your agency can ask for a PIN on email approvals.
The system does the chasing
If nobody acts, it reminds them, then a senior contact, so your consultants don’t chase by hand.
A portal when they want one
Offered as an upgrade, never a requirement. Email always works.
Your brand on all of it
The emails and the portal use the same logo, colours and typeface, set once.
Questions about the client portal
Do clients have to use the portal?
No. Clients can approve timesheets from an email with no account and no password. The portal is there for the clients who want a place to look.
How does approving from an email work?
The email lays out the hours with a locked PDF attached. The client presses Approve and confirms. Your agency can ask for a PIN, and there is a link to pass it to a colleague.
Can clients ask for staff in the portal?
Yes. They can raise a requirement without emailing anybody, or book from the pre-vetted candidates you have offered them.
Can someone at the client look without approving?
Yes. A portal account can be made view-only, for someone who should see but not act.
See the other side
- Candidate and contractor portalOnboarding, shifts, availability, timesheets and permanent jobs, on the worker’s phone.
- TimesheetsFrom the worker’s confirmed week to the client’s approval, with no re-keying.
- Portals overviewWhat both portals share: one brand, one switch and sections chosen per audience.
see it for yourself
Give us 30 minutes. We’ll show you a better week.
A demo built around the desks you run. Vextron is in early access.
- Your desks, your way of working
- Flynn finding candidates in your sort of database
- How your data, team and clients come across